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Welcome to the Online Document Management & Collaboration blog, by Firmex, an online space to discuss about secure document exchange and collaboration, virtual data room technology and its applications, secure online collaboration for corporations, law firms and finance, M&A trends and news, secure extranets and many other related topics.

You can browse our posts by section, category and author. Be sure to check back often because we are adding new content all the time. Feel free to join the online discussions leaving us your comments. Let us know what you think!


Web-based scheduling applications can greatly simplify the process of determining a mutually agreeable meeting time.


One of the more annoying tasks that many of us encounter on a nearly daily basis is attempting to coordinate a meeting or phone conference amongst a group of people. Generally, an agreed upon date and time is arrived upon only after a flurry of emails have gone back and forth between participants.

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Nicole Black 4 comments Cloud Computing, Information Management, Legal, SaaS


The Checklist Manifesto, a compelling book by Dr. Atul Gawande, explores the crucial improvements that following the template of a basic checklist can make to one’s life and workplace.


In The Checklist Manifesto, Dr. Atul Gawande examines how the use of checklists can significantly improve workflows and outcomes in the work environment. He focuses primarily on the aviation and construction industries, and analyzes where and how checklists are used. He speaks as well about his experience in a WHO-sponsored initiative bringing checklists to surgical operating theatres around the world. There are, I believe, possible applications of his ideas within a law firm.

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John Gillies Leave a comment Corporate & Finance, Legal


Information gathering and note-taking apps can help busy attorneys manage the constant stream of information and avoid information overload.


In this new Web 2.0 world, it’s easy to feel overwhelmed with information. Organizing the flow of information, for both work and personal uses, is one way to manage the constant stream of information and reduce information overload.

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Nicole Black Leave a comment Cloud Computing, Industry Trends, Information Management, Legal


In the wake of the recession, business owners are seeking ways to repair damage. Employee Stock Ownership Plans (“ESOPs”) are a practical resource when attempting to convert privately owned company stock into assets that are more liquid.


While the M&A market continues to recover, business owners are utilizing Employee Stock Ownership Plans (“ESOPs”) to satisfy the need to convert some of their illiquid privately held company stock into cash and other liquid investments.  The ESOP is attractive due to significant tax savings to the owner and company, flexible deal structures and speed with which a transaction can be completed.  With higher capital gains taxes looming in 2011, now is a great time to evaluate this liquidity strategy.

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William Stewart Leave a comment Corporate & Finance, M&A Transactions

Nicole Black

Managing Risk in the Cloud

By Nicole Black June 29, 2010 at 5:29 am

Managing cloud computing risk using new products and services.


One of the primary concerns expressed by lawyers and other business owners when considering moving data and processes to the Cloud is risk. Understandably, business owners are wary of outsourcing confidential information and express concerns regarding the security of their data. Another concern involves the sense of lack of control over company data and the inability to monitor the software processes used to organize the information.

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Nicole Black 2 comments Cloud Computing, Corporate & Finance, Information Management, Legal, SaaS